Job Summary
NOTE: This internship is open to Nairobi-based applicants only. To provide structured administrative and operational support to the Human Resources function while gaining practical exposure across key HR disciplines including HR operations, administrative services, recruitment, learning & development, employee engagement, and HR systems management. The internship is designed as a structured learning opportunity aimed at building foundational HR competencies
Job Details
Key Activities and Accountabilities
1. HR Records Management & Digitization
- Scan, index and digitize all employee records in accordance with company record-keeping standards.
- Develop and maintain a structured and organized digital filing system for all staff records.
- Reconcile 100% of all physical and digital employee files with HRIS to ensure data accuracy.
- Conduct periodic reconciliation between physical files and the HRIS to ensure consistency.
- Maintain strict confidentiality and data protection standards when handling employee information.
- Ensure all HR documentation is filed within agreed timelines.
- Audit staff files to ensure statutory compliance.
- Escalate any discrepancies to the HRBP.
2. HRIS Support & Data Management
- Audit employee data on the HRIS to ensure accuracy and completeness.
- Upload and update employee documentation on the HRIS in a timely manner.
- Upload and track all approved Personal Development Plans (PDPs) on the system.
- Generate basic HRIS reports under supervision.
3. Learning & Development Records
- Create and maintain a centralized Learning & Development database capturing:
- Education qualifications
- Professional certifications
- Training Attendance
- Skills development initiatives
- Support coordination of training sessions
- Track employee training participation, development progress and evaluation feedback.
4. Recruitment Coordination Support
- Assist in scheduling interviews.
- Support interview logistics and documentation.
- Maintain recruitment tracking records.
- Participate in recruitment administration processes under supervision.
5.Employee Engagement & Wellness Support
- Assist in organizing HQ employee engagement activities with guidance from the Wellness team
- Support wellness initiatives and internal events.
- Collect participating data and feedback reports.
6. Other Duties
- Support with induction and onboarding programs
- Support with internship and probationary review reports
- Support with wellness-related operations
- Staff uniform data collection and disbursement
- Support with employee engagement
- Support with policy sensitization
- Any other duty as assigned by your manager.
Requirements
Qualifications and Experience
- Higher National Diploma and/or Bachelor’s degree in Human Resource Management, Business Administration, or related field (recent graduate or final-year student awaiting graduation).
- Foundational knowledge of HR principles and basic understanding of the Employment Act (Kenya)
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Strong organizational skills with high attention to detail and accuracy.
- Effective written and verbal communication skills.
- Demonstrated integrity, professionalism, and ability to handle confidential information.
- Proactive attitude with willingness to learn and take initiative.
Follow this link to apply: https://bit.ly/4xgFeA0